Academic Program Coordinator – HigherEdJobs – Open Positions

32222BRSelf Graduate Programs

Position Overview
The Academic Program Coordinator for faculty
engagement establishes, implements, and administers faculty development, mentorship, and recognition efforts under the umbrella of and in
alignment with the Self Graduate Fellowship and Self Memorial Scholarship for the Self Graduate Programs department. This is a newly created
position for the unit. The faculty engagement work supports recruitment, retention, and professional development training of the graduate
student participants.

The Academic Program Coordinator serves as one of five full-time staff members with responsibility for
implementing the Self Graduate Fellowship and Self Memorial Scholarship as specified by Gift Letters and a set of donor-driven Guidelines.
This work is accomplished in collaboration with the Vice Provost for Graduate and Postdoctoral Affairs (the Managing Trustee), the Self
Graduate Fellowship Board of Trustees, and Self Memorial Scholarship Advisory Board.

Department Overview
The
Madison and Lila Self Graduate Programs department provides financial support and professional development opportunities for promising
graduate student leaders at the University of Kansas. Madison and Lila Self were deeply motivated by the idea that developing and investing
in young leaders was vital for a successful future. In 1989, the Self’s launched and permanently endowed the flagship program, the Self
Graduate Fellowship. With the addition of a scholarship in 2014, the department now administers two distinct programs: the Self Graduate
Fellowship (SGF) and the Self Memorial Scholarship (SMS). Both programs support graduate students at KU and follow the Self’s mission to
“identify, recruit, and provide development opportunities for exceptional students who demonstrate the promise to make significant
contributions to their fields of study and society as a whole.”

Job Description
50% Development
and Mentorship

• Coordinate faculty engagement for Self Graduate Programs.
• Create and host SGF faculty mentor
  programming, workshops, and learning communities; research session topics and facilitators appropriate for the faculty
  audience.
• Develop a mentor training package in alignment with university priorities.
• Hold annual orientation and onboarding
  for new SGF faculty mentors.
• Coordinate with the Assistant Director in faculty mentor and Self Graduate Fellow joint
  programming.
• Develop, establish, and maintain a Faculty Fellow initiative with an annual project focus for Self Graduate
  Programs.
• Draft and maintain a faculty mentor agreement that is signed annually for SGF.
• Write and build strategic timeline
  for SGF faculty mentor communications.
• Visit departmental faculty meetings to promote the Self Graduate Programs and engage with
  faculty.
• Meet with new to KU faculty from 22 SGF eligible fields to establish an initial connection and future faculty mentor
  pipeline.
• Connect with Chairs and Directors of Graduate Studies from the departments with Self Memorial Scholars each academic
  year.
• Pilot a peer faculty mentor program, in collaboration with the Office of Faculty Affairs.
• Serve as staff liaison to
  the Office of Faculty Affairs, Office of Research, and Center for Teaching Excellence.

40% Recognition and
Administration

• Develop and establish faculty awards that align with donor guidelines; oversee a SGF faculty mentor award,
  contributing faculty member award, and KU faculty achievement award; implement nomination process, review committee, award ceremony during
  the SGF Symposium, and financial distribution; maintain record of awards.
• Evaluate and initiate additional faculty recognition
  efforts.
• In support of recruitment, help connect prospective fellows to KU faculty based on indicated research interests; create a
  database of research interests expressed by prospective students.
• Maintain record of SGF faculty mentors and Self Graduate
  Fellows.
• Spotlight SGF faculty mentors on Self Graduate Programs social media platforms.
• Maintain record of research areas
  sought by prospective students who declined KU admission. Work with KU stakeholders to identify these research
  gaps/opportunities.
• Maintain record of faculty involvement across unit, including payment and role.
• Support faculty
  communication and process templates for faculty in SGF nomination and selection processes.
• Support Assistant Director with faculty
  logistics in SGF Fellow Development Programs and SMS Scholar Development Programs, including researching faculty content and
  expertise.
• Support Director with SGF Board of Trustees and SMS Advisory Board faculty terms.

10% Joint
Activities

• Joint activities for all staff include the following: support current fellows and scholars; work and attend all
  fellow and scholar development programs and alumni events; promote the SGF and SMS; communicate with KU stakeholders; participate in
  meetings of the SGF Board of Trustees and SMS Advisory Board; and follow the donor-driven Guidelines and Gift Letters.
• Assume
  related responsibilities as designated by the Director of Self Graduate Programs.

Required
Qualifications

1. High School diploma or GED equivalency and five (5) years of related experience OR Bachelor’s degree plus one
   (1) years related experience.
2. One (1) year experience working with faculty, students, and staff in a higher education setting as
   evidenced by application materials.
3. Experience in program planning, development, implementation, and evaluation in a higher
   education setting as evidenced in application materials.
4. Strong written communication skills demonstrated by application
   materials.

Preferred Qualifications

1. Master’s degree in related field.
2. Three (3) years of related
   work experience.
3. Experience working with graduate students in a higher education setting as evidenced in application
   materials.
4. Experience working with academic departments as evidenced in application materials.
5. Experience that required
   being innovative and/or establishing something new as evidenced by application materials.
6. Experience with award processes as
   evidenced in application materials.
7. Experience with budget management, especially Endowment funds as evidenced in application
   materials.
8. Experience with higher education policies, including state and Endowment policies as shown in application
   materials.
9. Experience at the University of Kansas as shown in application materials.
10. Experience using Canva, InDesign,
    Illustrator, LinkedIn, social media platforms, and/or Qualtrics as evidenced in application materials.

Contact Information
to Applicants
Stefani Buchwitz
Director, Self Graduate Programs
buchwitz@ku.eduAdditional Candidate Instruction
In addition to the online application, the following documents are required
to be considered for this position:

• Cover letter describing how you meet the required and preferred qualifications.
• Resume.
• List of three (3) professional references.

Only complete applications will be considered.

Application review begins Monday, March 30, 2026 and will continue until a qualified pool of applicants is identified.

Application Review Begins: 30-Mar-2026

Anticipated Start Date: 26-Apr-2026

Primary Campus
University of Kansas Lawrence Campus

FTE: 1.0

Reg/Temp: Regular

FLSA Status
Administrative

Employee Class:
U-Unclassified Professional Staff

Work Schedule
M-F 8a-5p

Job Family
EducationalSuport&Delivery-KUL

Conditions of Employment
Contingent on Funding

Work
Location Assignment
Hybrid

Disclaimer
The University of Kansas prohibits discrimination on
the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation,
marital status, parental status, gender identity, gender expression, and genetic information in the university’s programs and activities.
Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the
nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil
Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside
Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.