Location Everett Community College
Job Type Classified
Division Instruction
Department: Instruction
Closing Date 4/30/2026 11:59 PM Pacific
Bargaining Unit
First review date (applicant screening begins): 03/25/2026
We are committed to hiring, developing, retaining, and promoting individuals who exemplify the mission, vision, and core values of our institution and possess the skills and experience to meet the needs of our students.
Overview
The Faculty Workload Specialist Workload works with the Director of Academic Operations as a member of the Instructional Support team, providing high-level support to deans and instructional divisions. The position supports instructional divisions with all aspects of faculty workload, including faculty loads, contracts, timesheets, and payroll support, and provides additional support to the Class Schedule position.
TITLE: Faculty Workload Specialist
CLASSIFICATION: Program Specialist 2
SALARY: Grade 42
DEPARTMENT: Instruction
REPORTS TO: Director of Academic Operations
POSITION NUMBER: 00012323
This position is eligible for hybrid work location, per Everett Community College’s Telework Policy (Download PDF reader)
Duties & Responsibilities
Faculty Workload
- Collaborates with Human Resources, payroll department, division deans, and department heads to achieve timely and accurate faculty workload processing.
- Maintains faculty records in PeopleSoft Campus Solutions pillar. Adds new faculty to instructor/advisor table, verifies department and funding assignments, and requests new job instances and/or combination codes from Human Resources as needed.
- Reviews and updates faculty workload in class schedule, including job and assignment types. Ensures accurate distribution of faculty load for sections with multiple instructors.
- Calculates quarterly loads for full-time faculty; researches and resolves issues with below-band loads. Calculates, enters, and/or adjusts moonlight loads.
- Calculates quarterly loads for associate faculty. Calculates Senior Associate loads and enters and/or adjusts assignment types to ensure maximum contractual SA stipend is not exceeded.
- Receives, reviews, and enters non-instructional reassignments and special assignments in PeopleSoft.
- Generates faculty contracts. Reviews and notifies the division dean for contract approval.
- Receives, reviews, and enters coaching assignments in PeopleSoft. Generates contracts and notifies the athletic director for contract approval.
- Participates in semi-monthly payroll processing in the Faculty Workload module.
- Serves as a primary contact for faculty workload inquiries from Human Resources, Payroll, division deans, department heads, and faculty.
Faculty Timesheets
- Reviews and processes faculty timesheets for accuracy and budget coding; routes for signatures. Prepares spreadsheets for payroll processing.
- Researches and resolves discrepancies reported by faculty, Human Resources, and Payroll.
College in the High School Support
- Builds and maintains quarterly class schedules for College in the High School (CHS). Collaborates with the Director of High School Partnerships to research and resolve issues.
- Calculates quarterly loads and generates contracts for College in the High School faculty.
- Calculates special assignment stipends and generates contracts for CHS faculty mentors.
Administrative Support
- Assists the AA4 – Class Schedule by building, updating, and publishing classes during peak production cycles
- Establishes procedures and interprets and applies administrative policies for instructional divisions.
- Monitors instructional support email accounts; responds to or refers inquiries as appropriate.
- Attends monthly Instructional Support team meetings.
General Duties
- Provide general support to the department, division, and campus by performing tasks that enhance the efficiency and effectiveness of the instructional support team.
- Contribute to departmental and campus-wide projects and initiatives that improve the academic experience for students and faculty.
- Perform other duties as assigned to support departmental operations and meet the evolving needs of the campus, ensuring a high standard of service and responsiveness.
Qualifications
REQUIRED QUALIFICATIONS
Education and Experience:
(Any equivalent combination Education and Experience)
- Associate’s degree with coursework related to business administration, accounting, or human resources, or a related field.
- Two years of full-time experience in administration, education, student support, program coordination, or related experience
Demonstrated Knowledge, Skills, and Abilities:
- Demonstrated proficiency in handling numerical and financial data.
- Experience working with spreadsheets, including data entry, formulas, sorting, and filtering.
- Excellent communication and interpersonal skills, with the ability to clearly convey complex information to faculty, staff, and supervisors.
- Strong organizational and prioritization skills with the ability to manage multiple tasks and deadlines.
- Ability to work effectively with diverse populations, fostering positive and collaborative relationships across departments.
PREFERRED QUALIFICATIONS
- Bachelor’s degree in business administration, accounting, human resources, or a closely related field.
- Experience using PeopleSoft or ctcLink.
- Experience with computerized payroll processes.
- Experience working in a community college setting in Washington State
Additional Information
PHYSICAL REQUIREMENTS
Everett Community College follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
- Ability to operate office equipment, including computers, printers, and telecommunication devices.
- Ability to read, analyze, and interpret data from various sources.
- Ability to prepare and present detailed reports, both in written and verbal formats.
- Ability to exchange information on the phone, through video conferencing, or in person.
- Ability to sit or stand for extended periods while performing routine tasks.
- Ability to lift and carry objects weighing up to 25 pounds.
TERMS OF EMPLOYMENT
- Full-time position, Monday through Friday, with occasional evenings and weekends.
- Position is subject to Everett Community College policies and procedures.
- Represented by the Washington Federation of State Employees Union.
- Performance will be evaluated at the end of a six-month probation period and then annually.
Notice to Applicants
This position is not eligible for an employment visa sponsorship. Applicants must be authorized to work in the United States for any employer.
Background Check
Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Drug-Free Campus
In compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus. Employees are required to comply with EvCC’s policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.
The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at 425-388-9229.
Safety and Security
EvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page. This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at (425) 388-9990.
Reasonable Accommodations and Non-Discrimination
Reasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law. To request a reasonable accommodation, please contact Human Resources at hr@everettcc.edu or 425-388-9229. For more information see: EvCC3020: Americans with Disabilities Act policy (Download PDF reader)
Everett Community College does not discriminate based on, but not limited to, race, color, national origin, citizenship, ethnicity, language, culture, age, sex, gender identity or expression, sexual orientation, pregnancy or parental status, marital status, actual or perceived disability, use of service animal, economic status, military or veteran status, spirituality or religion, or genetic information in its programs, activities, or employment.
Contact the following people with inquiries or complaints regarding discrimination, Title IX compliance, or Americans with Disabilities Act compliance:
Equal Opportunity Director: EqualOpportunity@everettcc.edu, 425-388-9271;
ADA Coordinator: ADACoordinator@everettcc.edu, 425-388-9232;
Title IX Coordinator: TitleIXCoordinator@everettcc.edu, 425-388-9271.
HR offices are located in Olympus Hall 111, 2000 Tower St. Everett, WA 98201.
For more information, visit the Equal Opportunity and Title IX website.
To apply, please visit https://www.schooljobs.com/careers/everettcc/jobs/5267066/faculty-workload-specialist
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