Academic Personnel Analyst – HigherEdJobs – Open Positions

OverviewJob ID
37468780

Category
Human Resources

Organization
School of
Education

Department
SOE Deans Office Dept

Location
Main Campus – UCR

Salary
$75,900 -
$137,300

Date Posted
2026-05-08T12:00:00.000Z

Application Deadline
Open Until Filled

Schedule
8AM – 5PM

Full/Part Time
Full-time(100%)

Other Information
Qalifies for Employee
Referral Bonus: No
UC Internal Job: No

Position Information

UC Riverside’s mission is to transform the
lives of the diverse people of California, the nation, and the world through the discovery, communication, translation, application, and
preservation of knowledge thereby enriching the state’s economic, social, cultural, and environmental future. With this in mind, we seek to
hire an Academic Personnel (AP) Analyst to assist in the planning, development, and implementation of academic functions for the School of
Education (SOE) and the School of Public Policy (SPP). This position works in direct collaboration with the Deans, Associate Deans and
Search Chairs on the coordination of academic recruitments, including arranging interviews, serving on search committees as needed,
coordination of campus visits, etc. The AP Analyst is independently responsible for academic appointment and reappointment files, academic
review (merit and promotion) files for non-senate appointees (primary support) and senate appointees (backup support), and
appointment/reappointment letters for academic employees. This position supports the School’s operations at both the control unit level as
the Dean’s Office Analyst and the academic department level as the Department Analyst. The AP Analyst interprets and applies policies and
regulations involved in all academic personnel recruitment, appointment, and advancement matters. The incumbent must possess the ability to
analyze and maintain fluency in the Academic Personnel Manual (APM), The CALL, The Non-Senate CALL, Academic Hiring Toolkit, University
Policy and Procedures Manual, various union contracts and various directives issued. This position is eligible for hybrid work. The full
salary range for the Academic Personnel Analyst is $75,900 – $137,300 annually. However, the expected pay scale for this position is up to
$83,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and
other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we
are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply
with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or
local government directives may impose additional requirements.

Requirements

Education
Requirements

• Bachelor’s degree in related area and/or equivalent
  experience/training.

Experience

• 4 – 7 years of related experience.

Minimum
Requirements

Exceptional attention to detail and an ability to follow through with instructions. Ability to communicate
effectively with diverse audiences. Ability to analyze complex management issues, develop project scope and solutions, give professional
advice to senior officials and make critical decisions regarding personnel. Thorough knowledge of organization and college goals, priorities
and values and the legal and human implications of decisions. Requires thorough knowledge of and ability to apply/interpret organization and
college policies and procedures which govern academic HR. Knowledge of trends in academia, especially in areas of academic planning, human
resource management and administration. Excellent critical and innovative thinking to address moderately complex issues and present nuanced
analyses. Thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR
administration.

Preferred Qualifications

Exceptional attention to detail and an ability to follow through
with instructions. Ability to communicate effectively with diverse audiences. Ability to analyze complex management issues, develop project
scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel. Thorough knowledge of
organization and college goals, priorities and values and the legal and human implications of decisions. Requires thorough knowledge of and
ability to apply/interpret organization and college policies and procedures which govern academic HR. Knowledge of trends in academia,
especially in areas of academic planning, human resource management and administration. Excellent critical and innovative thinking to
address moderately complex issues and present nuanced analyses. Thorough knowledge of systemwide and organization policies, union contracts,
procedures and practices that govern academic HR administration.

Additional Information

In the Heart of
Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like
campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues
critical to growing communities’ air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student,
faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most
ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC
  Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine’s 2020 rankings, and among the top 1 percent
  of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in
  the United States for social mobility. – U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading
  national coalition of public research universities committed to improving student success for low-income, first-generation, and students of
  color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. – Business Insider 2019
• Ranked No. 2 in
  the world for research, UCR’s Department of Entomology maintains one of the largest collections of insect specimens the nation. – Center for
  World University Rankings
• UCR’s distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of
  Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability,
age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to
undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For
information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

General Information

Job Title

ACAD HR ANL
3

Job Code

007715

Grade

22

Department Head

Joi
Spencer

Supervisor

Jasmine Salas

Generic Scope

Experienced professional who
knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full
range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines
solutions.

Custom Scope

As a seasoned experienced professional with a comprehensive understanding of UC,
campus, and unit academic practices, policies, and procedures, resolves moderate to complex academic HR-related issues affecting a broad
range of academic titles in imaginative and practical ways.

Department Custom Scope

UC Riverside’s mission is
to transform the lives of the diverse people of California, the nation, and the world through the discovery, communication, translation,
application, and preservation of knowledge thereby enriching the state’s economic, social, cultural, and environmental future. With this in
mind, we seek to hire an Academic Personnel (AP) Analyst to assist in the planning, development, and implementation of academic functions
for the School of Education (SOE) and the School of Public Policy (SPP). This position works in direct collaboration with the Deans,
Associate Deans and Search Chairs on the coordination of academic recruitments, including arranging interviews, serving on search committees
as needed, coordination of campus visits, etc. The AP Analyst is independently responsible for academic appointment and reappointment files,
academic review (merit and promotion) files for non-senate appointees (primary support) and senate appointees (backup support), and
appointment/reappointment letters for academic employees. This position supports the School’s operations at both the control unit level as
the Dean’s Office Analyst and the academic department level as the Department Analyst. The AP Analyst interprets and applies policies and
regulations involved in all academic personnel recruitment, appointment, and advancement matters. The incumbent must possess the ability to
analyze and maintain fluency in the Academic Personnel Manual (APM), The CALL, The Non-Senate CALL, Academic Hiring Toolkit, University
Policy and Procedures Manual, various union contracts and various directives issued.

Key Responsibilities

• Facilitates/manages the academic review processes, identifying issues relating to policy and compensation.
• Serves as both
  file preparer (department level) and Dean’s Analyst (Dean’s Office) in the eFilePlus review process for Senate and Non-Senate appointment
  files (primary support) and merit and promotion files (primary support for Non-Senate files and backup support for Senate files). Works with
  the Associate Deans to coordinate ad hoc committees and faculty votes as needed.

20%

• Provides strategic advice and counsel to unit
  head by analyzing and interpreting system-wide and organization policies, collective bargaining agreements, academic personnel procedures
  and practices.
• Manages appointment letters for Senate faculty and appointment/reappointment letters for Non-Senate Academic
  employees. Ensures job descriptions and Letters of Expectation (LOE) are processed for Non-Senate appointees.

20%

• Counsels Senate and
  non-Senate faculty and other academic staff concerning moderate to complex work-related problems.
• Generates reports including annual
  merit/promotion eligibility listing for Non-Senate academic appointees.

15%

• Coordinates the academic search process, including
  placement of ads, drafting of search plans, and conducting the initial screening of materials submitted.
• Work in direct
  collaboration with the Associate Deans and Search Chairs on the coordination of all academic recruitments (Senate and Non-Senate).
  Responsible for full-cycle recruitments, including preparing the recruitment plan, initiating the posting, arranging interviews, serving on
  search committees as needed, coordinating campus visits, preparing appointment files and appointment letters, etc.

15%

• Analyzes and
  interprets guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa)
  matters such as H1-B processing or PR application, and benefits considerations.
• Administer Sabbatical, Special Research, Active
  Service-Modified Duties (ASMD), and Stop the Clock (STC) requests.

10%

• Analyzes merit and promotion cases for
  faculty.
• Responsible at both the control unit level and academic department level for managing review processes, ensuring file
  contents and deadlines are in compliance with the Academic Personnel Manual (APM), The CALL, the Non-Senate CALL, and various bargaining
  agreements.

10%

• Manages the process associated with Recall, Professor of Graduate Division (PGD), and Endowed Chair appointments and
  reappointments. Assists faculty with submission of annual certification of Outside Professional Activities – APM 025. Provides guidance and
  policy interpretation as needed for Outside Professional Activities and Conflict of Commitment.

5%

• Facilitates the annual call for
  faculty and non-senate awards. Coordinates the submission of new and revised IWC requests.

5%