Faculty Lifecycle Manager – HigherEdJobs – Open Positions

Job Requisition:
JR101705 Faculty Lifecycle Manager (Open)Department:
CC01165 WM001 | PROV | CDSP
Payroll

Job Description Summary:
Reporting to the Associate Dean of Finance and Administration, the Faculty Lifecycle
Manager provides leadership, coordination, and oversight of all faculty personnel processes across CDSP, supporting the departments of
Applied Science, Data Science, Computer Science, and Physics.

The Faculty Lifecycle Manager is responsible for administering and
continuously improving faculty personnel processes within CDSP. This position manages the full faculty lifecycle processes: including
faculty recruitment, onboarding, faculty merit & course evaluations, faculty verifications, coordinates promotion and tenure cases, manages
faculty records and data systems, processes academic leaves and separations – ensuring compliance with university and accreditation policies
and alignment with best practices. The position provides guidance to department chairs, hiring committees, and administrative staff on
faculty policies, procedures, and timelines. It also plays a central role in maintaining data integrity, supporting strategic
decision-making, and ensuring compliance with institutional and regulatory requirements.

Key Responsibilities
* Manage end-to-end
faculty lifecycle processes, including recruitment, promotion and tenure, contract renewals, leaves, and retirements.
* Serve as subject
matter expert on faculty personnel policies and procedures, advising academic leadership and staff.
* Coordinate faculty recruitment
activities, including job postings, search approvals, offer letters, and onboarding.
* Oversee promotion and tenure processes, ensuring
compliance with university and school-level policies and deadlines.
* Manage faculty records and data systems, ensuring accuracy,
confidentiality, and compliance with records retention policies.
* Develop and manage course evaluations throughout the academic year.

* Coordinate and support the faculty merit review process, including timeline management, data preparation, documentation, and
submission workflows.
* Lead and manage the faculty verification process to ensure compliance with accreditation standards, including
credential validation and documentation of qualifications.
* Liaise with Human Resources, the Provost’s Office, and other central units
on faculty-related matters.
* Develop and implement process improvements to enhance efficiency and effectiveness of faculty personnel
operations.
* Provide training and guidance to department administrators and staff on faculty lifecycle processes.
* Monitor
deadlines and deliverables for key faculty actions.
* Support reporting and analysis of faculty data for leadership
decision-making.

Job Description:

Required Qualifications:

• Bachelor’s degree or equivalent
  combination of education, experience, and training.

• Experience in higher education administration, human resources, or
  faculty affairs.

• Demonstrated experience with process improvement and data analysis.

• Demonstrated
  experience managing complex administrative processes and workflows.

• Strong knowledge of personnel policies, procedures,
  and compliance requirements.

• Ability to handle sensitive and confidential information with discretion.

• Excellent organizational skills with the ability to manage multiple priorities and deadlines.

• Strong written and
  verbal communication skills.

• Proficiency in Microsoft Office Suite and experience with enterprise systems (e.g., Workday
  or similar).

• Ability to interpret policies and provide guidance with minimal supervision.

Preferred
Qualifications:

• Master’s degree or advanced training in higher education administration, business, or related
  field.

• Several years of progressively responsible experience in faculty affairs or academic administration.

• Experience with faculty recruitment, promotion and tenure, or lifecycle processes.

• Familiarity with faculty
  information systems (e.g., Faculty Success, Banner, Explorance/Blue, Faculty Success, Workday).

• Experience working in STEM
  or research-intensive academic environments.

Conditions of Employment:

• This position may require working
  outside of normal business hours, including evenings, weekends, and holidays.

Job Duties:30% – Faculty
Recruitment Management:

• Coordinate and manage faculty recruitment processes, including position creation, postings, and hiring
  approvals.

• Oversee onboarding of new faculty, ensuring completion of all required documentation and processes.

• Manage faculty contracts, renewals, and appointment changes.

• Ensure compliance with university and school policies
  throughout the hiring process.

• Serve as liaison with HR and Provost’s Office for recruitment and hiring
  actions.

25% – Promotion, Tenure, & Faculty Actions:

• Coordinate promotion and tenure processes, including timelines,
  dossier management, and approvals.

• Manage faculty lifecycle actions such as leaves, tenure clock extensions, retirements,
  and emeritus status.

• Ensure accurate and timely submission of materials for required approvals (e.g., Dean, Provost,
  Board).

• Provide guidance to departments on policies and procedures related to faculty advancement.

15% -
Evaluation, Merit, & Accreditation Compliance:

• Administer the school-wide course evaluations, including scheduling,
  communications, and reporting.

• Support leadership and departments in interpreting and utilizing evaluation results in the
  faculty merit process.

• Lead the faculty verification process to ensure all faculty credentials meet accreditation
  standards.

• Maintain documentation and audit-ready records for accreditation and compliance reviews.

15% -
Data, Records, & Compliance Management:

• Maintain accurate faculty records across systems and ensure data integrity.

• Prepare and validate data used in faculty merit, evaluation, and accreditation reporting.

• Oversee faculty data
  reporting and verification processes.

• Ensure compliance with records management and confidentiality
  requirements.

• Generate reports and provide data insights to support leadership decision-making.

15% -
Training, Communication, & Process Improvement:

• Develop and deliver training materials and guidance for faculty personnel
  processes.

• Communicate updates to policies, procedures, and deadlines to stakeholders.

• Identify
  opportunities for process improvements and implement best practices.

• Support strategic initiatives within the Dean’s
  Office related to faculty affairs.

Posting Range: Up to $85,000 commensurate with experience and internal
alignment

Additional Job Description:

Job Profile:
JP0337 – General Administrative Supervisor II/Coordinator
II – Exempt – Salary – S12

Qualifications:

Position Restrictions:
Continuing E&G funded position and not
term-limited

EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing
the “Know Your Rights” poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

Background Check: William & Mary is
committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment.
Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or
driving history check.

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee
eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote
workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.