AFSWelcome

Title: Specialist, Faculty Assignment Department: DT Faculty Affairs

Campus Location: TCCD District Offices

Employee Classification: CLR – Clerical

Position Type: FT – Regular

Grant Funded: No

Pay Frequency: Monthly

Compensation Details: Starting Pay – $50,500

Work Hours: Monday-Friday 8:00am-5:00pm, summer hours Monday – through Thursday 7:30am- 6:00pm

Remote Eligible: This position is not eligible for remote work

Special Instructions to Applicant:

Job Summary:

This role is responsible for providing essential support for office workflow and technical procedures related to faculty assignment contracting for all faculty categories, including undergraduate, continuing education, lifestyle, and community learning. This position is also responsible for maintaining quality standards and ensuring strict compliance with institutional policies and regulations governing contracting activities.

Primary Duties and Responsibilities:

Essential Performance Requirements*

• Provides support for workflow coordination and technical processes related to faculty assignment contracting
• Assists with project planning, design, development, and implementation dealing with assignment contracting
• Collaborates with IT, Institutional Research state reporting staff, and end users, as needed, to troubleshoot and resolve issues related to faculty assignment contracting forms, workflows, and system processes
• Provides input towards the recommendations and communications for appropriate leaders, teams, and committees and partners with internal departments to streamline communication
• Assists with the review and update of district-wide policies, procedures, and materials related to faculty assignment contracting
• Supports the coordination and execution of departmental and district special projects and events
• Participates in departmental meetings, district events, and professional development opportunities related to assignment contracting processes and trends
• Provides input and support for continuous improvement of faculty assignment contracting workflows and communications
• Adheres to departmental operational procedures, guidelines, and established processes

Service Excellence

• Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
• Supports the mission, values, goals, and principles of the College

Supervision
Works under the supervision of the assigned department leader

• Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Required Minimum Qualifications:

• High school diploma or GED and five (5) years’ working experience related to the Essential Performance Requirements; or any equivalent combination of education and work-related experience

Preferred Qualifications:

• At least one (1) year’s professional working experience using the Ellucian Colleague enterprise resource planning (ERP) system for faculty assignment contracting and stipend workflow processing
• At least one (1) year’s professional working experience with section building
• At least one (1) year’s professional working experience in a TCC academic office or department

Knowledge, Skills and Abilities:

• Knowledge of State and Federal requirements and regulations related to higher education
• Skilled in delivering high-quality customer service and building effective interpersonal relationships, including strong listening, verbal, and written communication skills
• Skilled in using computer applications and enterprise systems, including the Microsoft Office suite and the Microsoft 365 platform
• Ability to perform and prioritize multiple tasks seamlessly, ensuring accurate and timely completion, while exhibiting strong attention to detail and organization
• Ability to work effectively both independently and as part of a team in collaborative environments, engaging with faculty, staff, and external stakeholders
• Ability to identify routine issues and escalate non-standard problems using established procedures in a fast-paced work environment
• Ability to review basic information and follow policies, procedures, and guidelines when completing assigned tasks
• Ability to coordinate assigned work and communicate effectively with faculty and staff to support campus and departmental operations
• Ability to maintain a high level of diplomacy and tact, ensuring confidentiality and discretion with sensitive and confidential information

Physical Demands and Work Environment:

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds unassisted, or up to 25 pounds with the assistance of other employees or equipment as appropriate. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.